In the hit NBC American TV sitcom The Office, Toby Flenderson was the only person who ran the human resources (HR) office in the Scranton branch of Dunder Mifflin. It was, to say the least, challenging for the fictional HR manager, what with the daily shenanigans and constant childlike behaviors of his office mates.
In real life, although the situation may not be as dramatic as Dwight Schrute staging fake fire, running a one-person HR department is still tricky. On top of recruiting, onboarding, and training, as an HR professional, you also have to master the ins and outs of your company’s operations. And you have to do this all on your own, especially if your company doesn’t have enough budget for an additional HR professional.
But, don’t stress. Technological advancements, such as software and mobile applications, can ease some weight off your shoulders. Here are some of the tech things you can use to make your job a little easier:
ServiceNow HR Service Management
You can start transitioning to digital HR processes with the HR Service Management of ServiceNow. ServiceNow is a cloud computing company that allows integration of software and data in one platform and automation of work processes.
With ServiceNow HR Service Management, you can keep all your business files, payroll records, and employee information in one drive. It doesn’t only allow cloud-computing, but the app also has a clean design to keep it manageable and navigable. This is important, so you can ensure your files are intact and you can easily keep track of them.
Performance Assessment Applications
HR specialists also keep watch on the performance of the employees. However, it’s difficult for them to do this manually – they cannot hover around workers and evaluate their performance in real time.
To that end, they can use performance tracking software or apps. These apps include a dashboard in which employees can encode their attendance, task accomplishments, and even goals. With this software, you, along with the management, can efficiently assess if an employee is subject to a performance discussion.
Payroll Management Software
When it comes to finances, such as employee salary and benefits, you don’t want to make any mistake. This is where payroll management software comes in. Often, these applications also have features for tax calculations and payment procedures. With this, you save a significant amount of time from manually calculating employee salary and their taxes. This software will help you fulfill your other tasks as an HR specialist.
Often, HR managers have to show a presentation to new employees and report to the management. Your ideas may be good, but without a remarkable presentation, the office may not listen. Don’t confuse the crowd with overly-animated and complicated presentations.
Applications, such as Prezi, has a wide array of ready-made, engaging, and interactive templates. With this kind of software, you can address the crowd more creatively without the need of a graphic designer.
As a one-person department, you may have to deal with a lot of accounts, which also means a lot of login credentials. Now, unless you have a super memory, you may not be able to keep track of all these accounts. You can secure sensitive and confidential login credits in a password keeper application. This way, you only have to memorize one password – the application’s.
HR managers fulfill many duties and it can be difficult for one person to run the entire department. It may be a great challenge, but with the help of technology, it isn’t impossible to run a one-person show and pull it off.